How to Write a Follow-Up Email That Gets a Response

As a professional journalist and content writer, one of the key skills you need to master is crafting follow-up emails that actually get a response. Whether you’re following up with a potential client, job interviewer, or colleague, knowing how to write an effective follow-up email can make all the difference in getting the response you’re looking for.

1. Timing is key

One of the most crucial aspects of writing a follow-up email that gets a response is timing. You don’t want to come across as too pushy or impatient, but you also don’t want to wait too long and risk being forgotten. Generally, it’s a good idea to send a follow-up email within a week of your initial contact.

2. Personalize your message

When crafting your follow-up email, be sure to personalize your message to the recipient. Reference something specific from your previous interaction to show that you are paying attention and genuinely interested in connecting with them. This personal touch can go a long way in making your email stand out and increasing the likelihood of a response.

3. Keep it concise and to the point

Avoid writing long-winded follow-up emails that will likely end up in the recipient’s trash folder. Instead, keep your message concise and to the point. Clearly state the purpose of your email, whether it’s to follow up on a previous conversation, ask for an update, or schedule a meeting. Make it easy for the recipient to understand and respond to your email quickly.

4. End with a clear call to action

Make sure to end your follow-up email with a clear call to action. Whether you’re asking for a response, a meeting, or for more information, be specific about what you want the recipient to do next. By providing a clear direction, you make it easier for the recipient to respond promptly and positively.

Writing a follow-up email that gets a response takes practice, but by following these tips, you can increase your chances of getting the reply you’re looking for.


Now that you know how to write a follow-up email that gets a response, it’s time to put these tips into practice. Remember to time your follow-up appropriately, personalize your message, keep it concise, and end with a clear call to action. By following these guidelines, you’ll be on your way to crafting effective follow-up emails that get results.

We’d love to hear your thoughts! Have you had success with writing follow-up emails that get responses? Share your experiences in the comments below.

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